Mail Forwarding vs Mail Scanning: What's the Difference?
If you're using a virtual office or professional business address, you'll need to decide how you want your post handled. The two most common options are mail forwarding and mail scanning. Both have their advantages — the right choice depends on your business needs and how you prefer to receive correspondence.
What is Mail Forwarding?
Mail forwarding means that any post received at your business address is physically collected and sent on to your chosen address — whether that's your home, another office, or anywhere else in the UK or internationally.
Pros of Mail Forwarding
- You receive the original physical documents
- Ideal for parcels, signed documents, or items that can't be scanned
- Simple and familiar process
Cons of Mail Forwarding
- Slower — there's a delay between receipt and delivery
- Additional postage costs may apply
- Not ideal if you travel frequently or work remotely
What is Mail Scanning?
Mail scanning means that your post is received at your business address, opened, scanned, and sent to you digitally — usually by email. You can access your correspondence from anywhere in the world, instantly.
Pros of Mail Scanning
- Instant access to your post from anywhere
- No waiting for physical delivery
- Environmentally friendly — less paper and postage
- Easy to store and search digitally
- Ideal for remote workers and international businesses
Cons of Mail Scanning
- You don't receive the original physical document
- Not suitable for parcels or items that must be physically received
Which Should You Choose?
Here's a quick guide:
- Choose mail forwarding if you regularly receive parcels, original signed documents, or items that need to be physically present
- Choose mail scanning if you work remotely, travel frequently, or simply want instant digital access to your correspondence
- Consider a combination if your needs vary — many providers offer flexible packages
Mail Handling with Spectre Offices
At Spectre Offices, we offer both mail forwarding and mail scanning as part of our virtual office and registered office address packages. You can choose the option that suits your business, or combine both for maximum flexibility.
0 comments